Collaborator Showcase Homepage

2025 OHDSI Global Symposium Collaborator Showcase

October 8 • Hyatt Regency Hotel, New Brunswick, N.J., USA

Thank you for your interest in the 2025 OHDSI Collaborators Showcase! We are delighted that you are considering joining our research community and presenting your work at this year’s symposium showcase. The OHDSI Symposium will be held in person Oct. 7-9 at the Hyatt Regency Hotel in New Brunswick, New Jersey (there is no virtual component of the symposium).

OHDSI’s mission is to improve health by empowering a community to collaboratively generate evidence that promotes better health decisions and better care. We envision a world in which observational research produces a comprehensive understanding of health and disease. To achieve this goal, OHDSI has formed a multi-stakeholder, interdisciplinary collaboration that aims to bring out the value of health data through large-scale analytics and open-source software tools. OHDSI has established a global community of observational health researchers and a research network covering over 810 million patients.

OHDSI’s achievements to date would not be possible if not for the hard work of our growing community members. Our annual Collaborator Showcase provides our community the opportunity to share their tremendous work. Over the last three years, the OHDSI community produced more than 200 posters/talks/demos for our Collaborator Showcase.

Once again, we are inviting collaborators to participate in the Collaborator Showcase for this year’s OHDSI Symposium. Collaborators will have the opportunity to submit their work for poster presentations, oral talks, and software demonstrations.

Topics of interest include:
– Observational data standards and management
– Methodological research
– Open-source analytics development
– Clinical research from OHDSI’s analytic use cases:
– Clinical characterization
– Population-level estimation
– Patient-level prediction
– Community development

Showcase Structure

The showcase will be structured to highlight posters, oral talks, and software demonstrations.

We are currently working out all the details for the 2025 OHDSI Global Symposium. Please continue to join our community calls (Tuesdays, 11 am ET), check the forums, MSTeams, the OHDSI website and social platforms, as well as emails from OHDSI Events manager, to learn more details about an informative and productive showcase this year!

1) POSTER: a poster-board to present a static display summary of your latest research; poster measurements are to be a horizontal-orientation and 48″ long x 36″ high is the maximum size. The posters you create should be thin fabric or a paper-type poster; please do not use foam core. As always you may use the traditional poster template or the Mike Morrison poster template which was introduced a few years ago. Both can be found below.

The traditional poster template is available here.
The Mike Morrison poster template is available here. (please make sure you update the QR code if you plan on using it)

Poster printing: The FedEx store near the hotel can assist you with your poster printing. You may contact them directly at FedEx Office Print and Ship, 212 Route 18, East Brunswick, NJ 08816
Phone: 732-249-9222
Website: local.fedex.com

2) ORAL PRESENTATION: a 7-minute podium presentation to verbally share your story with the community. In addition, if you are selected to give an oral talk, you will also be responsible for creating a poster to submit for the showcase so the community can ask you questions about your work.

3) SOFTWARE DEMONSTRATION: an interactive display of open-source analytics; a table and monitor will be provided.

Submission Instructions

A brief report submission template can be found here: Submission Template. The document can be downloaded as a Microsoft Word document by clicking on the link and selecting File->Download As…-> Microsoft Word (.docx).

Each presenting author should upload their document as a PDF. The submission should meet the following guidelines:

– Minimum of 200 words and Maximum 1000 Words (exclusive of references/citations/authors/affiliations/tables/figures)
– Maximum 10 MB
– Clearly state the names of all co-authors and affiliations at the top (list them in the order that will appear on the presentation)
– Have the following sections: Background, Methods, Results, Conclusions.
– References/citations are recommended (maximum 15; suggested style is Vancouver, DOI, or PMID).
– [Optional] up to 3 additional Figures or tables can be added to support description of the methods or results

– The submission should be unpublished in the peer-review literature at the time of submission; preprints are acceptable

By submitting your work, the presenting author (or representative) agrees to present at the OHDSI Symposium in person if their work is selected; there is no virtual component to the showcase, therefore, you may assign a colleague to hang your poster if you are unable to attend. Your document should be saved as a PDF using the following naming convention, where the “lastname” and “firstname” correspond to the name of the presenting author, and “title” should include keywords that summarize the title:  lasttname-firstname_title_2025symposium.

As we have done over the last few years, we encourage all showcase participants create a video about their work that is shared over the OHDSI social platforms following the symposium. The video must be .mp4 format, under 2:20 in time and < 512 MB. Over the last few years, video submissions were viewed more than 5,400 times on the OHDSI twitter feed. These videos will be due prior to the symposium; please reach out to Craig Sachson, sachson@ohdsi.org, if you have any questions.

IMPORTANT DATES

All submissions are due no later than 8pm (EST) on Tuesday, July 1.
All submissions will be peer-reviewed by the Scientific Review Committee between July 1-August 14.
If you have been selected to present your work for the 2024 Symposium Collaborators Showcase, you will be notified via email by Wednesday, August 20.

Should you need to revise your brief report, please email symposium@ohdsi.org. The older version will be removed, and you will need to resubmit again with the corrected pdf. Please do not resubmit the updated version until the older version has been removed.

Please note that you need a Google account to access the brief report submission form. Please click this link to create a Google account and then return to fill out the submission form.